Install the app, sign in to each Google account once, and choose what you want to see. Every step happens in Mail Buddy or on Google's own sign-in page.
Download the installer for your computer and open it.
Mail Buddy opens with a welcome window. Click Add Google account. Your web browser opens Google's sign-in page.
Want to look around first? Look around with sample data shows every feature with made-up accounts. Add a real account whenever you're ready, from Settings › Accounts.
In your browser, choose the Google account (or sign in to it). Mail Buddy never sees your password.
Access to read, send and organise your mail, see your contacts for address suggestions, and (if you turn it on) Google Chat. See exactly what each permission is for.
Click Settings at the bottom of the sidebar, open Accounts, and click + under the account list. Sign in the same way for each account. All Inboxes then shows mail from all of them together.
For each Google Workspace account, open the Chat & Notifications tab and tick Show Google Chat for this account. Google asks you to approve chat access once in your browser.
That's it: every inbox and chat is now in one window, with one unread count on the Dock or taskbar.
Settings › Accounts › Account Information: tick Keep notes in this account's Google Drive and approve in your browser. Do the same on your other computers.
Already on. In a new email or the chat box, click the purple sparkle button and choose Polish, Formalize, Shorten and more.
Settings › Viewing › App size: choose Auto – fit to window so everything grows with a large window.
Mail Buddy uses each account's Gmail signature automatically. Settings › Signatures lets you use a different one.
Settings › Shortcuts lists every keyboard shortcut and lets you change them, or turn off the single-letter ones.
Settings › General › Check for new messages: every minute by default. New mail usually arrives sooner on its own.
| To | Do this |
|---|---|
| Switch between Mail, Chat and Notes | Use the switch at the top of the sidebar, or ⌘ 1, 2, 3 (Ctrl on Windows) |
| See one account's mail only | Under Inbox in the sidebar, click the account's name; click Inbox itself for all of them again |
| Add a note to an email | Open the email and click the orange note button in the toolbar |
| Copy a sign-in code | Click the code shown under the email in the list or at the top of the email |
| See every shortcut | Press ?; hover over any toolbar button to see its name and key |
Until Google finishes reviewing Mail Buddy, only approved addresses can sign in. Ask ZayneSoft to add your Google address at sales@zaynesoft.com, then try again.
A box was left unticked on Google's access screen. Add the account again and tick every box, or Select all.
Google asked Mail Buddy to sign in again, for example after a password change. Open Settings › Accounts, select the account and click Reconnect…
Google Chat needs a Google Workspace account with Chat switched on by its administrator. Personal Gmail accounts get mail only.
Your computer is being careful with apps from outside its store. Follow the Mac or Windows note in Step 1.
Email sales@zaynesoft.com with what you see on screen (a screenshot helps) and we'll help.
Mail Buddy